{"id":3,"date":"2021-08-25T11:52:38","date_gmt":"2021-08-25T11:52:38","guid":{"rendered":"https:\/\/2021.malmin.co.uk\/?page_id=3"},"modified":"2021-09-07T07:29:46","modified_gmt":"2021-09-07T07:29:46","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/malmin.co.uk\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; admin_label=&#8221;section&#8221; _builder_version=&#8221;3.22&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_row admin_label=&#8221;row&#8221; _builder_version=&#8221;3.25&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;3.25&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_text admin_label=&#8221;Text&#8221; _builder_version=&#8221;4.10.6&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<h1>Privacy Policy and GDPR<\/h1>\n<p><strong>The General Data Protection Regulation (GDPR) is effective from May 25th 2018. GDPR means that we at Malmin Dental will be more accountable for handling of people\u2019s personal information and as such we have updated our data protection policies.<\/strong><\/p>\n<p>The practice aims to meet the requirements of the Data Protection Act 2018, the General Data Protection Regulation (GDPR), the guidelines on the Information Commissioner\u2019s website as well as our professional guidelines and requirements.<\/p>\n<p>The data controller for each practice will be available on request by contacting the local branch, the data controller is also the information Governance Lead and (if an NHS practice) the Data Protection Officer.<\/p>\n<p>You will be asked to provide personal information when joining the practice. The purpose of us processing this data is to provide optimum health care to you.<\/p>\n<p><strong>The categories of data we process are:<\/strong><\/p>\n<ul>\n<li>Personal data for the purposes of staff and self-employed team member management<\/li>\n<li>Personal data for the purposes of direct mail\/email\/text\/other marketing<\/li>\n<li>Special category data including health records for the purposes of the delivery of health care<\/li>\n<li>Special category data including health records and details of criminal record checks for managing employees and contracted team members<\/li>\n<\/ul>\n<p>We never pass your personal details to a third party unless we have a contract for them to process data on our behalf and will otherwise keep it confidential. If we intend to refer a patient to another practitioner or to secondary care such as a hospital we will gain the individual\u2019s permission\u00a0<strong>before<\/strong>\u00a0the referral is made and the personal data is shared.<\/p>\n<ul>\n<li>Personal data is stored in the EU whether in digital or hard copy format<\/li>\n<li>Personal data is stored in the US in digital format when the data storage company is certified with the EU-US Privacy Shield<\/li>\n<li>Personal data is obtained when a patient joins the practice, when a patient is referred to the practice and when a patient subscribes to an email list<\/li>\n<\/ul>\n<p><strong>The lawful basis for processing special category data such as patients\u2019 and employees\u2019 health data is:<\/strong><\/p>\n<ul>\n<li>Processing is necessary for the purposes of preventative or occupational medicine, for assessing the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or management of health or social care systems and services on the basis of Union or Member State law or a contract with a health professional<\/li>\n<\/ul>\n<p><strong>The lawful basis of processing personal data such as name, address, email or phone number is:<\/strong><\/p>\n<ul>\n<li>Consent of the data subject<\/li>\n<li>Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract<\/li>\n<\/ul>\n<p>The retention period for special data in patient records is a minimum of 10 years and may be longer for complex records in order to meet our legal requirements. The retention period for staff records is 6 years. The retention periods for other personal data is 2 years after it was last processed. Details of other retention periods are available in the Record Retention (M 215) procedure available from the practice directly.<\/p>\n<p><strong>You have the following personal data rights:<\/strong><\/p>\n<ul>\n<li>The right to be informed<\/li>\n<li>The right of access<\/li>\n<li>The right to rectification<\/li>\n<li>The right to erasure (clinical records must be retained for a certain time period)<\/li>\n<li>The right to restrict processing<\/li>\n<li>The right to data portability<\/li>\n<li>The right to object<\/li>\n<\/ul>\n<p>Further details of these rights can be seen in our Information Governance Procedures (M 217C) or at the\u00a0<a href=\"https:\/\/ico.org.uk\/for-organisations\/guide-to-the-general-data-protection-regulation-gdpr\/individual-rights\/\" rel=\"noopener\">Information Commissioner\u2019s website<\/a>. Here are some practical examples of your rights:<\/p>\n<ul>\n<li>If you\u00a0<strong>are<\/strong>\u00a0a patient of the practice you have the right to withdraw consent for important notifications, newsletters, surveys or marketing. You can inform us to correct errors in your personal details or withdraw consent from communication methods such as telephone, email or text. You have the right to obtain a free copy of your patient records within one month.<\/li>\n<li>If you are\u00a0<strong>not<\/strong>\u00a0a patient of the practice you have the right to withdraw consent for processing personal data, to have a free copy of it within one month, to correct errors in it or to ask us to delete it. You can also withdraw consent from communication methods such as telephone, email or text.<\/li>\n<\/ul>\n<p>We have carried out a Privacy Impact Assessment (M 217S) and you can request a copy from the details below. The details of how we ensure security of personal data is in our Security Risk Assessment (M 217M) and Information Governance Procedures (M 217C).<\/p>\n<p><strong>Comments, suggestions and complaints\u2028<\/strong><\/p>\n<p>Please contact\u00a0<em>the Practice Manager<\/em>\u00a0for comments, suggestions or a complaints about your data processing. This can be via Email, in writing or by visiting the practice. We take complaints very seriously.<\/p>\n<p>If you are unhappy with our response or if you need any advice you should contact the Information Commissioner\u2019s Office (ICO). Their telephone number is 0303 123 1113.<\/p>\n<p>The ICO can investigate your claim and take action against anyone who\u2019s misused personal data.<\/p>\n<p><strong>Related practice procedures\u2028<\/strong><\/p>\n<p>You can also use these contact details to request copies of the following practice policies or procedures:<\/p>\n<ul>\n<li>Data Protection and Information Security Policy (M 233-DPT), Consent Policy (M 233-CNS)<\/li>\n<li>Privacy Impact Assessment (M 217S), Information Governance Procedures (M 217C)<\/li>\n<\/ul>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Privacy Policy and GDPR The General Data Protection Regulation (GDPR) is effective from May 25th 2018. GDPR means that we at Malmin Dental will be more accountable for handling of people\u2019s personal information and as such we have updated our data protection policies. The practice aims to meet the requirements of the Data Protection Act [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"open","template":"","meta":{"_acf_changed":false,"_et_pb_use_builder":"on","_et_pb_old_content":"<h1>Privacy Notice and GDPR<\/h1>\r\n<p><strong>The General Data Protection Regulation (GDPR) is effective from May 25th 2018. GDPR means that we at Malmin Dental will be more accountable for handling of people\u2019s personal information and as such we have updated our data protection policies.<\/strong><\/p>\r\n<p>The practice aims to meet the requirements of the Data Protection Act 2018, the General Data Protection Regulation (GDPR), the guidelines on the Information Commissioner\u2019s website as well as our professional guidelines and requirements.<\/p>\r\n<p>The data controller for each practice will be available on request by contacting the local branch, the data controller is also the information Governance Lead and (if an NHS practice) the Data Protection Officer.<\/p>\r\n<p>You will be asked to provide personal information when joining the practice. The purpose of us processing this data is to provide optimum health care to you.<\/p>\r\n<p><strong>The categories of data we process are:<\/strong><\/p>\r\n<ul>\r\n<li>Personal data for the purposes of staff and self-employed team member management<\/li>\r\n<li>Personal data for the purposes of direct mail\/email\/text\/other marketing<\/li>\r\n<li>Special category data including health records for the purposes of the delivery of health care<\/li>\r\n<li>Special category data including health records and details of criminal record checks for managing employees and contracted team members<\/li>\r\n<\/ul>\r\n<p>We never pass your personal details to a third party unless we have a contract for them to process data on our behalf and will otherwise keep it confidential. If we intend to refer a patient to another practitioner or to secondary care such as a hospital we will gain the individual\u2019s permission\u00a0<strong>before<\/strong>\u00a0the referral is made and the personal data is shared.<\/p>\r\n<ul>\r\n<li>Personal data is stored in the EU whether in digital or hard copy format<\/li>\r\n<li>Personal data is stored in the US in digital format when the data storage company is certified with the EU-US Privacy Shield<\/li>\r\n<li>Personal data is obtained when a patient joins the practice, when a patient is referred to the practice and when a patient subscribes to an email list<\/li>\r\n<\/ul>\r\n<p><strong>The lawful basis for processing special category data such as patients\u2019 and employees\u2019 health data is:<\/strong><\/p>\r\n<ul>\r\n<li>Processing is necessary for the purposes of preventative or occupational medicine, for assessing the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or management of health or social care systems and services on the basis of Union or Member State law or a contract with a health professional<\/li>\r\n<\/ul>\r\n<p><strong>The lawful basis of processing personal data such as name, address, email or phone number is:<\/strong><\/p>\r\n<ul>\r\n<li>Consent of the data subject<\/li>\r\n<li>Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract<\/li>\r\n<\/ul>\r\n<p>The retention period for special data in patient records is a minimum of 10 years and may be longer for complex records in order to meet our legal requirements. The retention period for staff records is 6 years. The retention periods for other personal data is 2 years after it was last processed. Details of other retention periods are available in the Record Retention (M 215) procedure available from the practice directly.<\/p>\r\n<p><strong>You have the following personal data rights:<\/strong><\/p>\r\n<ul>\r\n<li>The right to be informed<\/li>\r\n<li>The right of access<\/li>\r\n<li>The right to rectification<\/li>\r\n<li>The right to erasure (clinical records must be retained for a certain time period)<\/li>\r\n<li>The right to restrict processing<\/li>\r\n<li>The right to data portability<\/li>\r\n<li>The right to object<\/li>\r\n<\/ul>\r\n<p>Further details of these rights can be seen in our Information Governance Procedures (M 217C) or at the\u00a0<a href=\"https:\/\/ico.org.uk\/for-organisations\/guide-to-the-general-data-protection-regulation-gdpr\/individual-rights\/\" rel=\"noopener\">Information Commissioner\u2019s website<\/a>. Here are some practical examples of your rights:<\/p>\r\n<ul>\r\n<li>If you\u00a0<strong>are<\/strong>\u00a0a patient of the practice you have the right to withdraw consent for important notifications, newsletters, surveys or marketing. You can inform us to correct errors in your personal details or withdraw consent from communication methods such as telephone, email or text. You have the right to obtain a free copy of your patient records within one month.<\/li>\r\n<li>If you are\u00a0<strong>not<\/strong>\u00a0a patient of the practice you have the right to withdraw consent for processing personal data, to have a free copy of it within one month, to correct errors in it or to ask us to delete it. You can also withdraw consent from communication methods such as telephone, email or text.<\/li>\r\n<\/ul>\r\n<p>We have carried out a Privacy Impact Assessment (M 217S) and you can request a copy from the details below. The details of how we ensure security of personal data is in our Security Risk Assessment (M 217M) and Information Governance Procedures (M 217C).<\/p>\r\n<p><strong>Comments, suggestions and complaints\u2028<\/strong><\/p>\r\n<p>Please contact\u00a0<em>the Practice Manager<\/em>\u00a0for comments, suggestions or a complaints about your data processing. This can be via Email, in writing or by visiting the practice. We take complaints very seriously.<\/p>\r\n<p>If you are unhappy with our response or if you need any advice you should contact the Information Commissioner\u2019s Office (ICO). Their telephone number is 0303 123 1113.<\/p>\r\n<p>The ICO can investigate your claim and take action against anyone who\u2019s misused personal data.<\/p>\r\n<p><strong>Related practice procedures\u2028<\/strong><\/p>\r\n<p>You can also use these contact details to request copies of the following practice policies or procedures:<\/p>\r\n<ul>\r\n<li>Data Protection and Information Security Policy (M 233-DPT), Consent Policy (M 233-CNS)<\/li>\r\n<li>Privacy Impact Assessment (M 217S), Information Governance Procedures (M 217C)<\/li>\r\n<\/ul>","_et_gb_content_width":"","footnotes":""},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Privacy Policy - Malmin Dental<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/malmin.co.uk\/privacy-policy\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Privacy Policy - Malmin Dental\" \/>\n<meta property=\"og:description\" content=\"Privacy Policy and GDPR The General Data Protection Regulation (GDPR) is effective from May 25th 2018. 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